Docs / How the portal works

Director-level design, delivered through a portal that does the project work for you.

Every engagement runs in one place — proposal, deliverables, files, billing and comments. See the work as it happens, with no PMs, no decks, and no agency overhead.

Open the portal →

How we build in publicOne engine turns each ship into a log, a LinkedIn post, a thread and a visual — drawn from the real work.Bug BlitzStructured QA against a live URL — findings walked along a flow, clustered across testers, pushed to the fix.

Why this exists

Most studios ship Notion pages and Figma links. You get a real workspace.

No status meetings
Open the portal and see exactly where the work is. Every deliverable has a live state — drafting, in review, approved — without anyone scheduling a sync to tell you.
No chasing files
Source files, exports and final assets sit alongside the work they belong to. No Drive folders, no expired Figma links, no “which version is final”.
No PM overhead
Director-level design without an agency wrapped around it. The portal does the project-management work, so the fee goes to design hours, not to managing them.

How it works

Three phases, one surface.

01ProposalWe scope the work together. The proposal is a live document in the portal — scope, deliverables, timeline, fee. Countersign in-place to open the engagement.
02EngagementWork begins. Deliverables appear as drafts, move through review, and land as approved. Comments thread on each deliverable. Files are versioned in-place.
03DeliveryFinal assets, source files and a complete billing record stay yours indefinitely. Nothing gets archived or locked when the engagement wraps.

The portal, section by section

What you’ll use day to day.

Proposals

Each engagement begins as a proposal: scope, deliverables, timeline and a transparent fee breakdown. Countersign inline, and the proposal becomes the engagement’s reference contract.

engagement

Proposal · Example

Brand & product engagement

ScopeDefined per project
TimelineAgreed up front
FeeQuoted in proposal

Countersign in-place to open the engagement

Deliverables

Every piece of work — a brand mark, a flow, a research synthesis — is a deliverable with its own state, comments and revision history. Approve, request changes, or download exports without leaving the portal.

engagement

Deliverables · 3 of 12

Brand markApproved
Product dashboardIn review
Marketing siteDrafting

Files

Source files, exports and reference material live alongside the deliverable they belong to. Versioned, never overwritten, always downloadable. No third-party link to expire.

engagement

Files · Brand mark

brand-mark.fig4.2 MB
logo-light.svg12 KB
logo-dark.svg12 KB
guidelines.pdf1.8 MB

Billing

Invoices generated against the proposal’s schedule. Pay by card or bank transfer; every line item is traceable back to a deliverable or milestone.

engagement

Billing · Schedule

Kickoff25%Paid
Mid-point25%Paid
Final50%Due

Comments

Threaded feedback on every deliverable. Tag a teammate, resolve when addressed. No more notes-in-Slack, lost in a channel by Monday morning.

engagement

Comments · Example deliverable

Client

Can we tighten the header? Feels a touch loud against the table.

Studio

Agreed — taking it down two steps in the type scale. Pushing now.

FAQ

The usual questions.

Do I need an account?: Yes — each engagement is a private surface. You sign in with the email on the proposal; collaborators on your side can be added without extra cost.
Where do contracts live?: The proposal is the contract. Once countersigned in the portal it becomes the engagement’s reference document and stays linked from every billing entry.
How do revisions work?: Every deliverable supports threaded comments and inline revision rounds. Scope is set in the proposal; out-of-scope requests are quoted as a small change order rather than disappearing into the next invoice.
Can my team have access?: Yes. Invite as many teammates as you need to the engagement at no extra cost. Roles control who can approve deliverables and who can only view.
What happens at the end of the engagement?: All deliverables, source files and invoices stay accessible to you indefinitely. Nothing gets locked behind a subscription when the work wraps.

Booking new engagements from Q3 2026

Ready to start an engagement?

Message on X →LinkedIn →Sign in to an existing engagement →

Urquhart Design

Docs / How the portal works

Director-level design, delivered through a portal that does the project work for you.

Every engagement runs in one place — proposal, deliverables, files, billing and comments. See the work as it happens, with no PMs, no decks, and no agency overhead.

Open the portal →

Why this exists

Most studios ship Notion pages and Figma links. You get a real workspace.

No status meetings
Open the portal and see exactly where the work is. Every deliverable has a live state — drafting, in review, approved — without anyone scheduling a sync to tell you.
No chasing files
Source files, exports and final assets sit alongside the work they belong to. No Drive folders, no expired Figma links, no “which version is final”.
No PM overhead
Director-level design without an agency wrapped around it. The portal does the project-management work, so the fee goes to design hours, not to managing them.

How it works

Three phases, one surface.

01ProposalWe scope the work together. The proposal is a live document in the portal — scope, deliverables, timeline, fee. Countersign in-place to open the engagement.
02EngagementWork begins. Deliverables appear as drafts, move through review, and land as approved. Comments thread on each deliverable. Files are versioned in-place.
03DeliveryFinal assets, source files and a complete billing record stay yours indefinitely. Nothing gets archived or locked when the engagement wraps.

The portal, section by section

What you’ll use day to day.

Proposals

Each engagement begins as a proposal: scope, deliverables, timeline and a transparent fee breakdown. Countersign inline, and the proposal becomes the engagement’s reference contract.

engagement

Proposal · Example

Brand & product engagement

ScopeDefined per project
TimelineAgreed up front
FeeQuoted in proposal

Countersign in-place to open the engagement

Deliverables

engagement

Deliverables · 3 of 12

Brand markApproved
Product dashboardIn review
Marketing siteDrafting

Files

Source files, exports and reference material live alongside the deliverable they belong to. Versioned, never overwritten, always downloadable. No third-party link to expire.

engagement

Files · Brand mark

brand-mark.fig4.2 MB
logo-light.svg12 KB
logo-dark.svg12 KB
guidelines.pdf1.8 MB

Billing

Invoices generated against the proposal’s schedule. Pay by card or bank transfer; every line item is traceable back to a deliverable or milestone.

engagement

Billing · Schedule

Kickoff25%Paid
Mid-point25%Paid
Final50%Due

Comments

Threaded feedback on every deliverable. Tag a teammate, resolve when addressed. No more notes-in-Slack, lost in a channel by Monday morning.

engagement

Comments · Example deliverable

Client

Can we tighten the header? Feels a touch loud against the table.

Studio

Agreed — taking it down two steps in the type scale. Pushing now.

FAQ

The usual questions.

Do I need an account?: Yes — each engagement is a private surface. You sign in with the email on the proposal; collaborators on your side can be added without extra cost.
Where do contracts live?: The proposal is the contract. Once countersigned in the portal it becomes the engagement’s reference document and stays linked from every billing entry.
How do revisions work?: Every deliverable supports threaded comments and inline revision rounds. Scope is set in the proposal; out-of-scope requests are quoted as a small change order rather than disappearing into the next invoice.
Can my team have access?: Yes. Invite as many teammates as you need to the engagement at no extra cost. Roles control who can approve deliverables and who can only view.
What happens at the end of the engagement?: All deliverables, source files and invoices stay accessible to you indefinitely. Nothing gets locked behind a subscription when the work wraps.

Booking new engagements from Q3 2026

Ready to start an engagement?

Message on X →LinkedIn →Sign in to an existing engagement →